POLICIES

1. Purpose
Atmospheres is committed to protecting the environment by addressing the complex challenges of population growth, climate change, biodiversity loss, increasing energy demand, and resource scarcity. We strive to operate within the natural limits of our planet.

2. Aims

• Promote responsible environmental stewardship that enhances economic security and social betterment.

• Identify and manage our environmental impacts to protect the environment and prevent pollution.

• Achieve sustainable management and efficient use of natural resources in our projects and facilities.

• Protect and promote the sustainable use of ecosystems while striving to reduce biodiversity loss.

• Become a Net Zero GHG emissions organization by 2030.

3. Our Commitments

• Collaborate with clients, stakeholders, and partners to support sustainable development initiatives.

• Work with clients and stakeholders to identify and manage relevant environmental risks while achieving their business objectives.

• Approach our work holistically, making decisions based on a clear understanding of environmental outcomes and impacts.

• Research, develop, and promote practical solutions to address relevant environmental issues.

• Engage with clients and collaborators, ensuring their environmental commitments align with our own.

• Continuously improve our environmental performance through a management system certified to ISO 14001.

• Prioritize decarbonization and adaptation to the impacts of climate change in all our projects.

4. Governance
This policy is implemented across all operations through established rules, procedures, and guidance. It will be reviewed and approved annually, or more frequently if necessary, to ensure we are on track to meet our aims while fulfilling applicable legal, regulatory, and other requirements.

1. Purpose
The purpose of this ABC policy is to establish and promote a culture of integrity, transparency, and compliance within Atmospheres. This policy aims to prevent bribery and corruption in all business dealings.

2. Scope
This policy applies to all employees, consultants, and business partners of Atmospheres, regardless of location.

3. Definitions

• Bribery: Offering, giving, receiving, or soliciting anything of value to influence a business decision.

• Corruption: Abuse of entrusted power for private gain.

4. Policy Statement
Atmospheres adopts a zero-tolerance approach to bribery and corruption. We are committed to conducting business fairly, honestly, and in compliance with all applicable laws.

5. Responsibilities

• Management: Ensure the implementation of this policy and promote a culture of compliance.

• Employees: Understand and adhere to this policy, report any concerns, and participate in training.

6. Gifts and Hospitality
Employees are prohibited from accepting gifts or hospitality that could influence their business decisions. Any gifts received must be reported to management.

7. Third-Party Relationships
All consultants and third parties engaged by Atmospheres must adhere to this policy. Due diligence will be conducted to ensure compliance.

8. Reporting Mechanisms
Employees are encouraged to report any suspected bribery or corruption through established reporting channels without fear of retaliation. Our Whistleblowing policy protects those reporting ABC concerns.

9. Training and Communication
All employees will receive training on this policy to ensure understanding and compliance. Regular communication regarding anti-bribery measures will be provided.

10. Monitoring and Review
This policy will be reviewed annually to ensure its effectiveness and compliance with relevant laws. Any amendments will be communicated to all staff.

1. Purpose
Atmospheres is dedicated to enhancing practices to combat slavery and human trafficking. This policy outlines our commitment to ethical conduct and the measures we take to prevent these issues within our operations and supply chains.

2. Compliance
This policy is made in accordance with the UK Modern Slavery Act 2015 and reflects our commitment to eradicating slavery and human trafficking.

3. Supply Chains
Our supply chains primarily consist of professional consultancies providing design services. We assess our risks related to modern slavery and human trafficking as low, but recognize that certain jurisdictions may present higher risks.

4. Commitment
Atmospheres maintains a zero-tolerance approach to slavery and human trafficking. We are committed to eradicating these practices in all forms.

5. Preventive Measures

• Our Anti-Slavery and Human Trafficking Policy establishes effective systems to prevent malpractice.

• Suppliers are required to comply with relevant laws and implement due diligence procedures.

• We regularly review recruitment processes and verify offers to candidates.

• Procedures are in place to confirm the identity of new employees and ensure fair salaries.

6. Reporting and Whistleblowing
Our whistleblowing policy protects individuals who report concerns, including those related to modern slavery and human trafficking. We encourage the reporting of any suspected issues without fear of retaliation.

7. Risk Assessment
Risk assessments are conducted at the country, sector, and transaction levels to identify and mitigate potential risks.

8. Collaboration and Due Diligence
We work collaboratively with subconsultants to incorporate anti-slavery policies into construction projects. Due diligence is conducted on subconsultants, and software is utilized to screen supply chains effectively.

9. Training and Awareness
Mandatory online training is provided to raise awareness among staff about anti-slavery and human trafficking issues, and the policy is made accessible to all employees.

10. Monitoring and Review
There have been no reports of slavery or human trafficking issues under our whistleblowing policy. We are confident in the effectiveness of our measures, with ongoing monitoring and regular reviews in place to ensure compliance and improvement.

1. Purpose
Atmospheres is committed to promoting equal opportunities in all aspects of employment. This policy aims to ensure that no employee or job applicant is discriminated against on the grounds of race, gender, age, disability, sexual orientation, religion, or any other protected characteristic.

2. Scope
This policy applies to all employees, job applicants, and any third parties engaged by Atmospheres.

3. Policy Statement
Atmospheres believes in creating a diverse and inclusive workplace where all individuals are treated fairly. We value diversity and are committed to equality of opportunity in recruitment, training, promotion, and all other employment practices.

4. Responsibilities

• Management: Ensure compliance with this policy and promote a culture of respect and inclusion.

• Employees: Treat colleagues with respect and report any incidents of discrimination or harassment.

5. Recruitment and Selection
We will ensure that recruitment processes are fair, transparent, and based on merit. Job advertisements will encourage applications from diverse backgrounds.

6. Training and Development
Atmospheres will provide training and development opportunities to all employees, ensuring equal access to career advancement.

7. Harassment and Bullying
We have a zero-tolerance approach to harassment and bullying. Employees are encouraged to report any incidents, which will be addressed promptly and confidentially.

8. Monitoring and Review
This policy will be regularly reviewed to ensure its effectiveness and compliance with legal obligations. Feedback from employees will be considered in the review process.

9. Communication
This policy will be communicated to all staff and included in employee handbooks and training materials.

1. Purpose
Atmospheres is committed to ensuring the safety and well-being of all individuals we engage with, particularly vulnerable groups. This policy outlines our commitment to safeguarding and the procedures we have in place to protect individuals from harm.

2. Scope
This policy applies to all employees, consultants, and third parties associated with Atmospheres.

3. Policy Statement
We are dedicated to creating a safe environment for everyone involved in our projects. We recognize our responsibility to protect vulnerable individuals from abuse, neglect, and exploitation.

4. Responsibilities

• Management: Ensure that safeguarding practices are implemented and maintained across all operations.

• Employees: Be aware of safeguarding issues, report concerns, and adhere to this policy.

5. Identifying Vulnerable Individuals
Vulnerable individuals may include, but are not limited to, children, elderly individuals, and those with physical or mental disabilities. All employees should be trained to recognize signs of vulnerability and potential abuse.

6. Reporting Concerns
Any employee who has concerns about the safety or well-being of an individual must report these concerns to management immediately. Confidentiality will be maintained throughout the reporting process.

7. Training and Awareness
Atmospheres will provide training on safeguarding practices to all employees to ensure they understand their responsibilities and the procedures to follow.

8. Recruitment and Selection
We will conduct thorough background checks on all employees and consultants who work with vulnerable individuals to ensure their suitability.

9. Monitoring and Review
This policy will be reviewed regularly to ensure its effectiveness and compliance with relevant legislation. Feedback from employees will be integral to this process.

10. Communication
This policy will be communicated to all staff and included in training materials to ensure everyone understands their safeguarding responsibilities

1. Purpose
Atmospheres is committed to maintaining the highest standards of integrity and accountability. This Whistleblowing Policy provides a framework for employees to report concerns regarding unlawful or unethical conduct without fear of retaliation.

2. Scope
This policy applies to all employees, consultants, and third parties associated with Atmospheres.

3. Policy Statement
We encourage employees to report any concerns they may have regarding:

• Criminal offenses

• Breaches of legal obligations

• Financial misconduct or fraud

• Health and safety risks

• Environmental damage

• Any unethical behaviour or practices

4. Reporting Procedures
Employees can report concerns in the following ways:

• Internal Reporting: Concerns should be reported to a designated manager or the Director, Mr. Jonathan Rodgers.

• Anonymous Reporting: Employees may choose to report concerns anonymously if they prefer.

5. Confidentiality
All reports will be treated confidentially to the extent possible. The identity of the whistleblower will be protected unless disclosure is required by law.

6. Protection Against Retaliation
Atmospheres has a zero-tolerance policy for retaliation against individuals who report concerns in good faith. Any retaliatory action will be subject to disciplinary measures.

7. Investigation Process
All reported concerns will be investigated promptly and thoroughly. The findings of the investigation will be communicated to the whistleblower, where appropriate.

8. Monitoring and Review
This policy will be reviewed regularly to ensure its effectiveness and compliance with legal obligations. Feedback from employees will be considered in the review process.

9. Communication
This policy will be communicated to all staff and included in employee handbooks and training sessions to ensure awareness and understanding.

1. Purpose
Atmospheres is committed to protecting the privacy of our clients, employees, and partners. This Privacy Policy outlines how we collect, use, store, and protect personal information.

2. Scope
This policy applies to all personal information collected by Atmospheres in the course of our business operations.

3. Information We Collect
We may collect the following types of personal information:

• Contact details (e.g., name, email address, phone number)

• Professional information (e.g., job title, company name)

• Project-related information (e.g., project specifications, feedback)

4. How We Use Your Information
We use personal information for the following purposes:

• To provide architectural services and manage projects

• To communicate with clients and partners

• To comply with legal obligations and regulatory requirements

5. Data Sharing
We do not sell or rent personal information to third parties. We may share information with:

• Service providers who assist us in delivering our services

• Regulatory authorities when required by law

6. Data Security
Atmospheres takes appropriate measures to protect personal information from unauthorized access, loss, or misuse. We implement technical and organizational security measures to safeguard data.

7. Data Retention
We retain personal information only as long as necessary to fulfill the purposes for which it was collected or as required by law.

8. Your Rights
Individuals have the right to:

• Access their personal information

• Request correction of inaccurate data

• Request deletion of personal information under certain circumstances

9. Changes to This Policy
We may update this Privacy Policy from time to time. Any changes will be communicated through our website or directly to affected individuals.

10. Contact Us
For questions or concerns about this Privacy Policy, please contact us at:

Atmospheres
jon.rodgers@atmospheres.hk